1. Dec 2021.Bid Document for Supply of Motorcycles. For details, Click here

1. Nov 2021.Bid Document for Solar upgrade for six RTSU offices. For details, Click here
2. Nov 2021.Bid Document for Supply of new Solar Systems for Mbale & Mbarara RTSUs. For details, Click here

Vacancy Announcement September 2021. For details, Click here

13th Sept 2021. REQUEST FOR PROPOSALS FOR A CONSULTANCY TO UNDERTAKE THE SENIOR CITIZENS GRANT BENEFICIARY SURVEY. For details, Click here

Prequalification Bid Documents. For details, Click here

1. Bid Diocument for Supply of Stationery. For details, Click here
2. Bid documen ICT preventive maintenence under framework contract. For details, Click here
3. Bid Document for Fuel Kampala. For details, Click here
4. Bid document for Hotel services and conference facilities. For details, Click here
5. Bid document for Motorvehicle Repairs and Maintenance . For details, Click here
6. Bid Document for Airtime. For details, Click here
7. Bid Document for Courier Transport and Distribution Services . For details, Click here
8. Bid document for Fuel in Kabaramaido . For details, Click here
9. Bid Document for Fuel Supply in Arua. For details, Click here
10. Bid Document for Maintenace and Repairs of Generator under framework. For details, Click here
11. Bid document for Media and Advertising. For details, Click here
12. Bid Document for Supply of Newspaper. For details, Click here
13. Bid document for the Supply of Tyres, Tubes and Battries. For details, Click here
14. Bid document for Tonner. For details, Click here
15. Bid document for supply of Kitchen Sundries and Toiletries. For details, Click here
16. Bid document for Motor Vehicle Hire Services. For details, Click here

Terms of Reference for Consultancy Services to
Develop Uganda National Strategy and Plan for Expansion of Social Security to the Informal Sector. For details, Click here

CAREER OPPORTUNITY

The Ministry of Gender, Labour and Social Development (MGLSD), through its Programme Management Unit (PMU) is implementing the second Phase of the Expanding Social Protection Programme (ESPII). The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda. The programme aims to embed a national social protection system, including social assistance for the poorest and most vulnerable, as a core element of Uganda’s national planning and budgeting processes.  A core element of the Programme is the Social Assistance Grants for Empowerment (SAGE) under which government provides the Senior Citizens Grant to older persons.

The MGLSD through the PMU seeks to recruit a competitive, competent and well-motivated person on temporary basis for six months to the position of Policy and Advocacy Assistant with the Expanding Social Protection (ESP) Programme Policy and Advocacy Unit. For details, Click here

CAREER OPPORTUNITIES

The Ministry of Gender, Labour and Social Development (MGLSD), through its Programme Management Unit (PMU) is implementing the second Phase of the Expanding Social Protection Programme (ESPII). The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda. The programme aims to embed a national social protection system, including social assistance for the poorest and most vulnerable, as a core element of Uganda’s national planning and budgeting processes.  A core element of the Programme is the Social Assistance Grants for Empowerment (SAGE) under which government provides the Senior Citizens Grant to older persons.

The MGLSD through the PMU seeks to recruit some competitive, competent and well-motivated persons on temporary basis for six months to the positions of M&E and Procurement & Logistics Assistants in the Expanding Social Protection (ESP) Programme. For details, Click here

 

Request for Proposals for Provision of Security Services

October 2020

Click hre to download:Request for Proposals for Provision of Security Service

Request for Proposals for Provision of Media Monitoring Services.

ESPP/SVCS/2020-21/00078

Click here to download: REQUEST FOR PROPOSALS FOR PROVISION OF MEDIA MONITORING SEVICES.

Procurement of Consultancy Services

Financial Sector deepening Uganda (FSD) would like to procure services of a consultancy firm to undertake an institutional and organizational review of an existing programme and its readiness to immediately implement national roll out of the Senior Citizens Grant and recommend the appropriate long term institutional and organizational arrangement for delivery of grants post ESP II.Click here to download http://socialprotection.go.ug/mdocs-posts/rfp-consultancy-services-to-undertake-an-institutional-and-organisational-review-of-espii-pmu/

CAREER OPPORTUNITIES

The Ministry of Gender, Labour and Social Development (MGLSD), through its Programme Management Unit (PMU) is implementing the second Phase of the Expanding Social Protection Programme (ESPII). The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda. The programme aims to embed a national social protection system, including social assistance for the poorest and most vulnerable, as a core element of Uganda’s national planning and budgeting processes.  A core element of the Programme is the Social Assistance Grants for Empowerment (SAGE) under which government provides the Senior Citizens Grant to older persons. Government with support from Development partners is currently in the process of rolling out the Senior Citizens Grant to all districts in the country.

The MGLSD through the PMU seeks to recruit competitive, competent and well-motivated persons to fill 27 vacant positions in the Expanding Social Protection (ESP) Programme.  The positions are contractual, running up to June 2022

 Positions available

1. Senior Programme Officer, Communication and Advocacy – 1 position based at the PMU, Kampala. For details, click here
2. Operations/RTSU Coordinator – 3 positions Mbale (1), Mbarara (1) and Kampala (1). For details, click here
3. Administration Officer – 3 positions (Mbale (1),Mbarara (1) and Kampala (1).  For details, click here
4. Monitoring and Evaluation Officer – 3 positions (Mbale (1), Mbarara (1) and Kampala (1). For details, click here
5. Information System and Technology Officer – 3 positions(Mbale (1), Mbarara (1) and Kampala (1). For details, click here
6. Operations Officer – 4 positions (Mbale (1), Mbarara (1) Kampala(1) and Kyenjojo (1). For details, click here
7. Driver – 9 positions (Mbale (2), Mbarara (2), Kampala (4), Kyenjojo(1). For details, click here

Internship Opportunities

Expanding Social Protection Programme (ESP), Ministry of Gender, Labour and Social Development is seeking interns in the areas of Policy and Advocacy, Monitoring & Evaluation, Information Technology, Communications, Stores and Logistics and records management.

Interested individuals should be motivated and willing to learn and deliver in the areas of interest. The positions are available at the Programme Management Unit in Kampala for a period of three months.

1. Stores and Logistics intern

Key Tasks

• Sorting and arranging items in stores according to  use and labeling
• Monitoring, Planning and organizing replenishment of supplies in the store timely
• Maintaining adequate stock of supplies and materials in store regularly required for smooth operation of programme activities
• Ensuring safety and security of items in store. This takes the form of ensuring that there are adequate security systems in place to guard against theft, fire or any form of destruction
• Inspecting and verifying all goods before receiving them and recording them into stores records
• Issuing stocks as requested and ensuring they are properly authorized
• Tracking all dispatched items for distribution to ensure that they reach their final destinations and also tracks the incoming goods to ensure timely delivery where necessary
• Maintaining both electronic and hard copies of the proofs of deliveries for all the deliveries made
• Carrying out physical count at the end of the month and provide monthly status report on all items in the store
• Ensuring that the stock cards are opened for all supplies managed in the stores and updated on the transaction basis
• Ensuring the standard operating procedures are clearly displayed in the store
• She/ he will be responsible and accountable for all supplies entering and leaving the stores.
• She/he will ensure maximum security to the supplies and restricted access to the stores only to authorized persons, keeping stores key and lock all the times
• Ensure compliance to recommended store management procedures (cleanliness, organisation arrangement, easy identification procedures, record keeping and safety filing)
• Preparing regular reports about movement and general stores operations as need arises
• Liaising with senior Programme officer, Administration, Procurement and Logistics and stores officer for technical support
• Supporting the senior Programme officer, Administration, Procurement and Logistics as and when need arises

      Person Specifications

• Should be final year students or just completed degree courses in Procurement and Logistics Management/Supply chain Management.
• Proven high level of integrity required

2. Policy and Advocacy Intern

Key Tasks

• Supporting the policy team to organize workshops, conferences and meetings
• Producing reports of the assigned activities
• Preparing minutes of the meetings and distributing them to the relevant attendees
• Organizing and sharing required documents with the consultants;
• Supporting national missions of the consultants- organising meetings, travel and all related logistics; e.g. Preparing List of key informants that consultant needs to meet; List of any district locations that consultant may need to visit;
• Responsible to accompany consultant during his/her meeting engagements
• Preparing schedule of meetings, field visits and/or other activities for the consultant’s visit.
• Providing assistance and support in any other tasks as and when required;
• Taking minutes of Unit meetings and workshops

  Qualifications

• Should be final year students or just completed degree courses in social work and social administration, Economics, development studies, Social sciences or related field from a recognised university;
• Knowledge of the Social Protection sector in Uganda

 

3. Records and Documentation Intern

Key tasks

• Planning and scheduling of appointments
• Support in drafting correspondences
• Supporting the establishment of the ESP registry
• Establishing records management systems for ESP
• Responsible for receipt and dispatch of correspondences
• Ensure safety and security of records

 Qualifications

• Should be final year students or just completed degree courses in Records management and archives, Secretarial Studies and related field from a recognised university;
• Knowledge of Government Records management and archiving

4. Monitoring and Evaluation Intern

Key Tasks

• Extract relevant data for monitoring from MIS
• Support in the preparation of reports, detailing progress against set work plans
• Documentation of lessons learnt and best practices
• Support in the preparation of monitoring support visits
• Provide inputs, information and statistics for quarterly, annual and other reports to SPO M&E and the PMU staff.
• Participate in documentation and resolution of beneficiary complaints in line with complaint management and resolution guidelines and share this with the SPO Complaints and Grievance Officer.

     Qualifications

• Should be final year students or just completed degree courses in statistics, Business Administration, Economics, Social Science or related field
• Good Knowledge of Monitoring &Evaluation

 

5. IT Intern (1)

Key Tasks

• Diagnose and solve computer software configuration problems
• Assist with various hardware and software upgrades
• Assist with configuring ODK servers, replication of database, code and backup.
• Set-up new employees with logins, e-mail accounts, and phone extensions with voicemail
• Support preventative maintenance of IT equipment

Qualifications

• Should be final year students or just completed degree courses in Information Technology, Computer Science

6. MIS Intern (1)

Key Tasks

• Work on understanding SAGE MIS system and code.
• Make small reports/applications supporting the operations.
• Support in system validation and SQL writing.
• Support in documentation
• Assist with trainings on software upgrades

Qualifications

• Should be final year students or just completed degree courses in Computer Science or Diploma in related fields
• Demonstrable work on Web/app Software, as assignments/projects

7. Graphics Intern (1)

Key Tasks

• Make basic animations using computer software’s & screen captures
• Do voice over on animations
• Go through the training material
• Convert textual material into animated, interactive material

Qualifications

• Should be final year students or just completed degree courses in Computer Science with major in graphics
• Demonstrable Graphics/ Animation project/assignment(s)

8. Communications Intern

• Support in the implementation of the ESP Communication strategy
• Support the implementation of the Programme online and social media plans
• Support procurement of communication products and activities at national and local levels, and coordinate and implement communication activities.
• Support RTSUs with communications related activities
• Support engagement with press/public relations officers or personal assistants/private secretaries within key MDAs to promote social protection messaging into public communication activities.
• Support media relations activities including circulating press releases and arranging press conferences, preparing media briefs and arranging interviews.
• Maintaining a regular flow of information about the programme to key target
• Support the maintenance of ESP Programme website, and operation of social media accounts, ensuring high quality, relevant and appropriate content and
• Contribute to progress

Qualifications

• Should be final year students or just completed degree courses A graduate qualification in journalism, mass communications, or public relations

Interested individuals should submit copies of their application letters and CV to the Human Resource and Administration Coordinator, Expanding Social Protection Programme, Ministry of Gender, Labour and Social Development, Plot 9 Lourdel Road, P.O Box 28240, Kampala or Email: esprecrutiment@socialprotection.go.ug not later than 5.00pm, August 16, 2019.

 

• CAREER OPPORTUNITY Expanding Social Protection Programme (ESP), Ministry of Gender, Labour and Social Development is seeking a qualified and dedicated individual to support the Human Resource and Administration Unit for a period of 6 months.  The position will be based at the ESP Head Office in Kampala and reports to the Senior Programme Officer, Administration, Procurement and Logistics.ESP is being implemented with funding support from the UK Department for International Development (UKAID) and Irish Aid and managed by Maxwell Stamp Plc in association with Development Pathways. The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda. Position: Procurement and Logistics internJob SummaryThe Procurement and Logistics intern will report to Senior Programme Officer Administration, Procurement and Logistics to support procurement of works, supplies and services for the programme. She/he will provide functional documentation support in the implementation of procurement cycle and guidelines for availability of goods, works and services with robust proper documentation, good record keeping, ensuring effective and efficient functioning of procurement and logistic section within human resource and administration unit. Key Duties and responsibilities:
  1. Receiving purchase requisitions and allocating procurement reference numbers to be used in all correspondences and records related to the subject of procurement for easy identification of files Receiving the quotations and bids from bidders and updating the register book for quotations
  2. Participating in bid opening and ensuring that all documents are filed appropriately
  3. Updating of procurement files, preparing all supporting procurement documents and ensuring that suppliers are paid after delivery confirmation
  4. Organizing relevant documents to be used in both evaluation and procurement committee meetings
  5. Ensure efficient and systematic filing of purchase requisitions after referencing, issuance of bids, contracts agreements and all relevant records
  6. Work closely with the stores staff in a professional manner to receive goods against the purchase order, specifications and quantity ordered.
  7. Liaise with the unit coordinators to ensure that payment authorizations with all procurement documents are signed and delivered to finance department for payment processing.
  8. Updating the procurement tracker and submitting it to the supervisor
  9. Updating weekly field travel schedules on the staff travel chart and coordinating between program staff and drivers to allocate use of vehicles when assigned
  10. Conducting market survey to establish prevailing market prices to guide users before initiation of the purchase requisition
  11. Coordinate and liaise with field staff to have items dispatched to respective field offices by preparing appropriate waybills.

   Job Specifications and Qualifications 

  • The ideal candidate for this position must hold a Bachelor`s degree in Procurement and Logistics Management, Procurement and Supply Chain Management, Bachelor of Commerce, Business Administration or any other business related field from a recognized institution or possession of Chartered Institute Procurement and Supply (CIPS UK) Partial or full from a recognized professional body.
  • The candidate must have at least 2 years’ experience in similar position.
  • The person must have keen interest in working with a donor funded project or Non-Governmental organisation.
  • Must be willing to abide by Expanding Social Protection Programme/MSP policies and procedures during the period of internship.
  • Should show commitment and availability at place of work as per the period of internship.
  • Should be a person of good character, creativity, honesty, positive attitude and ability to learn.

  Interested individuals should submit their application letters and CV to the Human Resource and Administration Coordinator, Expanding Social Protection Programme, Ministry of Gender, Labour and Social Development, Plot 9 Lourdel Road, P.O Box 28240, Kampala or Email: esprecrutiment@socialprotection.go.ug not later than 5.00pm, Monday January 21, 2019.

   ESP IS AN EQUAL OPPORTUNITY EMPLOYER

• INTERNSHIP OPPORTUNITYExpanding Social Protection Programme (ESP), Ministry of Gender, Labour and Social Development is seeking an intern to support the Human Resource and Administration Unit for a period of 4 months.ESP is being implemented with funding support from the UK Department for International Development (UKAID) and Irish Aid and managed by Maxwell Stamp Plc in association with Development Pathways. The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda. Position:                                Stores/Registry InternReports to:                            Administration OfficerDuration of Contract:         Three monthsKey Result Area 1: Effective and efficient stores management
  1. Responsible for receiving goods/assets in store
  2. Responsible for issuing items from store in line with laid down procedures
  3. Responsible for maintaining up-to date stores records to include stock balances and re-order levels
  4. Ensuring that stores are maintained in clean and orderly manner

  Key Result Area 2: Assets managed to attain value for money

  1. Supporting the implementation of the asset management system
  2. Updating asset register
  3. Supporting Asset verification exercise
  4. Support asset engravement

  Key Result Area 3: Effective records Management

  1. Support the establishment of ESP registry to include identification of equipment and supplies required.
  2. Sorting and arranging records
  3. Indexing and classifying records
  4. Filing records for easy retrieval and proper storage
  5. Create and maintain databases for records and retrieval of information
  6. Maintain organisational security and confidentiality of information

  Qualifications, Skills and experiences

  • A bachelor’s degree in Records and information management, Office and Information management, Secretarial and information management and any other related field from a recognised institution.
  • At least 3 years’ experience in similar position with a government institution.
  • Knowledge of information security, file management, data back-up, database administration, documentation and record keeping.
  • Must have keen interest working with donor funded project. Must be willing to abide by Expanding Social Protection Programme/MSP policies, procedures during the internship period.
  • Should be a person of character, creativity, honesty, positive attitude and ability to learn.

  Submission Guidelines:

  Interested individuals should submit their application letters and CV to the Human Resource and Administration Coordinator, Expanding Social Protection Programme, Ministry of Gender, Labour and Social Development, Plot 9 Lourdel Road, P.O Box 28240, Kampala or Email: esprecruitment@socialprotection.go.ug not later than 5.00pm, Friday, December 14, 2018.

•  INTERNSHIP OPPORTUNITY

 Expanding Social Protection Programme (ESP), Ministry of Gender, Labour and Social Development is seeking an intern to support the Human Resource and Administration Unit for a period of 4 months.

ESP is being implemented with funding support from the UK Department for International Development (UKAID) and Irish Aid and managed by Maxwell Stamp Plc in association with Development Pathways. The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda.

 Position:                                Stores/Registry Intern

Reports to:                           Administration Officer

Duration of Contract:         Four months

Key Result Area 1: Effective and efficient stores management

1. Responsible for receiving goods/assets in store
2. Responsible for issuing items from store in line with laid down procedures
3. Responsible for maintaining up-to date stores records to include stock balances and re-order levels
4. Ensuring that stores are maintained in clean and orderly manner

Key Result Area 2: Assets managed to attain value for money

1. Supporting the implementation of the asset management system
2. Updating asset register
3. Supporting Asset verification exercise
4. Support asset engravement

Key Result Area 3: Effective records Management

1. Support the establishment of ESP registry to include identification of equipment and supplies required.
2. Sorting and arranging records
3. Indexing and classifying records
4. Filing records for easy retrieval and proper storage
5. Create and maintain databases for records and retrieval of information
6. Maintain organisational security and confidentiality of information

Qualifications, Skills and experiences

• A bachelor’s degree in Records and information management, Office and Information management, Secretarial and information management and any other related field from a recognised institution.
• At least 3 years’ experience in similar position with a government institution.
• Knowledge of information security, file management, data back-up, database administration, documentation and record keeping.
• Must have keen interest working with donor funded project. Must be willing to abide by Expanding Social Protection Programme/MSP policies, procedures during the internship period.
• Should be a person of character, creativity, honesty, positive attitude and ability to learn.

Submission Guidelines:

Interested individuals should submit their application letters and CV to the Human Resource and Administration Coordinator, Expanding Social Protection Programme, Ministry of Gender, Labour and Social Development, Plot 9 Lourdel Road, P.O Box 28240, Kampala or Email: esprecruitment@socialprotection.go.ug not later than 5.00pm, Thursday, November 8, 2018.

•  MINISTRY OF GENDER LABOUR AND SOCIAL DEVELOPMENT (MGLSD)

EXCITING CAREER OPPORTUNITY

The Ministry of Gender, Labour and Social Development (MGLSD), through its Programme Management Unit (PMU) with support from UKAID and Irish Aid is implementing Phase II of the Expanding Social Protection Programme (ESPII). The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda. The programme aims to embed a national social protection system, including social assistance for the poorest and most vulnerable, as a core element of Uganda’s national planning and budgeting processes.

The ESP II is implementing the Social Assistance Grants for Empowerment (SAGE) which is supported by seven (7) Regional Technical Support Units (RTSUs) located in Moroto, Gulu, Kaberamaido, Kamuli, Kyenjojo, Kiboga and Nebbi districts. The purpose of the RTSUs is to provide technical and logistical assistance to SAGE district implementation.

The MGLSD through the PMU seeks to recruit a competitive, competent and well-motivated individual to fill the position of Monitoring and Evaluation Officer to be based in Kyenjojo District.  The position reports to the RTSU Coordinator.

Job Purpose:

To implement, monitor and evaluate systems to enhance quality control, improve internal processes and results delivery underpinning accountability at various levels. Contribute to overall program learning and sharing.

KEY TASKS AND RESPONSIBILITIES

Extract any relevant data for monitoring from the MIS and use it for analysis, planning and decision-making.

1. Prepare reports on the process monitoring indicators, detailing progress against work plan, challenges and recommendations.
2. Provide inputs to various review meetings at district level where lessons learned are discussed, improvements for the design and operations are proposed and strategies on how lessons learned can be applied.
3. Plan and provide on the job training, coaching and guidance on monitoring instruments to the district SAGE staff
4. Ensuring that pay point monitoring reports from all pay points in the district are immediately submitted and captured at the end of each payment cycle.
5. Train and supervise the SCDO SAGE and Sub-county CDOs in undertaking pay point exit surveys on a quarterly basis.
6. On a monthly basis, undertake beneficiary transaction audit as will be determined by sample transactions provided by ESP PMU. The audit will majorly focus on high balances, large transactions, out of time transactions and any other audits that will be deemed necessary.
7. Track and compile information on programme coordination meetings at district level and share feedback with the respective districts.
8. Lead the planning, implementation and documentation of findings of monitoring visits.
9. Provide inputs, information and statistics for quarterly, annual and other reports to SPO M&E and the PMU staff.
10. Manage beneficiary database containing information on enrolment, payments, grievance and complaints. Participate in documentation and resolution of beneficiary complaints in line with complaint management and resolution guidelines and share this with the Complaints and Grievance Officer.

 KEY RESULTS AREAS

1. Achievement of Work Plan targets.
2. Timeliness and quality of reporting (monthly, quarterly, and annual reports).
3. Provide input and update information
4. Managing and Maintaining program data Database at the region

 PERSON SPECIFICATIONS

We are looking for a strong M&E Officer with knowledge and proven experience in the areas of monitoring, evaluation and reporting.

 EDUCATION REQUIREMENTS

University degree preferably in statistics, Business Administration, Economics, Social Science or related field

 COMPETENCES

• Excellent knowledge of monitoring and the application of methodology
• Good understanding of capacity assessment methodologies and excellent ability to identify capacity building opportunities
• Good communication skills both written and oral
• Proven ICT skills,
• Expertise in analysing data using statistical software, strong training and facilitation skills

 MINIMUM EXPERIENCE

At least 3 years’ experience in the design and implementation of M&E in development projects implemented by Donors/Government. Experience in designing tools and strategies for data collection, analysis and production of reports

 How to Apply:

All suitably qualified and interested candidates are encouraged to apply online by submitting a detailed CV demonstrating possession of the job requirements, names and addresses of three referees along with the relevant copies of academic transcripts, certificates, email address, and day time telephone contact and relevant appointment letters to esprecruitment@socialprotection.go.ug

Only shortlisted candidates will be contacted for interview.

Deadline: 5^th October 2018 (This Advert has expired)

For more information, please contact

THE HUMAN RESOURCE AND ADMINISTRATION COORDINATOR,

Expanding Social Protection (ESP) Programme

Ministry of Gender, Labour and Social Development (MGLSD)

Plot 9 Lourdel Road Nakasero

P.O Box 28240, Kampala, Uganda

Tel: (+256) 414 534 201/2; 0312 202 050/1

Email: esp@socialprotection.go.ug

•  INTERNSHIP OPPORTUNITY

 Expanding Social Protection Programme (ESP), Ministry of Gender, Labour and Social Development is seeking an intern to support the Human Resource and Administration Unit for a period of 4 months.

ESP is being implemented with funding support from the UK Department for International Development (UKAID) and Irish Aid and managed by Maxwell Stamp Plc in association with Development Pathways. The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda.

 Key Result Areas, Duties and Responsibilities

Key Result Area 1: ESP recruitment process supported for timely recruitment and on-boarding

1. Receiving application letters for positions advertised
2. Profiling applications and reporting on applications received
3. Contacting shortlisted applicants for interviews
4. Organising logistics for interviews to include documents, materials and refreshments

Key Result Area 2: Staff leave managed as per leave year planner

1. Monitoring of staff leave and providing monthly reports on leave status
2. Filing all HR related documents to include leave requests, reports and timesheets
3. Updating leave status in the HRIS

Key Result Area 3: Personnel files standardised, updated and maintained

1. With support from the HRA Coordinator, develop a checklist for personnel files
2. Standardise, update and maintain personnel files with relevant documentation and information.
3. Periodically file documents/information related to staff in the personnel files
4. Updating employee records within the HRIS

Key Result Area 4: HR related workshops, meetings and trainings supported

1. Organise logistics for HR related meetings workshops and training
2. Ensure that participants’ attendance lists are duly signed
3. Document proceedings of HR related trainings, workshops and meetings

Key Result Area5: Effective and efficient records management

1. Sorting programme documents and information from office of Head of Programme
2. Establishing ESP registry in line with GOU registry standards and requirements
3. Establishing a filing system for programme documents and information
4. Filing all programme documents and information in line with the GOU standards and requirements for easy storage and retrieval

Qualifications, Skills and experiences

• A bachelor’s degree in Human Resources Management or Public Administration and Management and Business Administration with a bias in Human Resource Management
• 1-2 years’ work experience in human resource management
• Good working knowledge of HR functions
• Must have keen interest working with donor funded project.
• Must be willing to abide by Expanding Social Protection Programme/MSP policies, procedures during the internship period.
• Should be a person of character, creativity, honesty, positive attitude and ability to learn.

Submission Guidelines:

Interested individuals should submit their application letters and CV to the Human Resource and Administration Coordinator, Expanding Social Protection Programme, Ministry of Gender, Labour and Social Development, Plot 9 Lourdel Road, P.O Box 28240, Kampala or Email: esprecrutiment@socialprotection.go.ug not later than 5.00pm, Wednesday September 26, 2018. (This Advert has expired)

• Employment Opportunity

Maxwell Stamp PLC (MSP) seeks to appoint a Risk and Compliance Coordinator for the Expanding Social Protection Programme in Uganda. ESP is based in the Ministry of Gender, Labour and Social Development (MGLSD), and is being delivered with the support of the UK Department for International Development and Irish Aid (the “Development Partners” or “DPs”). MSP is engaged to provide a range of technical assistance and fund management services as the Social Protection Fund Manager (SPFM) for ESPII which will run until June 2020. The goal of ESP is to reduce chronic poverty and improve life chances for poor men, women and children in Uganda. The programme aims to embed a national social protection system, including social assistance for the poorest and most vulnerable, as a core element of Uganda’s national planning and budgeting processes

 Risk and Compliance Coordinator

Reports to: Team Leader (MSP) with dotted line to Deputy Team Leader (MSP) and Head PMU (MGLSD)

Role Definition: To implement the risk and compliance function in the Program Management Unit  to ensure compliance with Government and DP policies, organizational policies, audit recommendations, internal and external review recommendations, conduct internal reviews and fraud assessments and supporting implementation of actions to strengthen systems and promote fraud prevention.

 Key Result Areas

1. Responsible for ensuring governance foundations are in place and operating effectively
2. Provide risk management monitoring and reporting
3. Manage the system to monitor and follow-up implementation of improvement actions from internal audits conducted earlier.
4. Monitor fraud reporting mechanisms such as whistle-blower reporting
5. Responsible for internal compliance with laws, regulations, policies and contracts
6. Provide system compliance monitoring and reporting
7. Provide compliance monitoring and reporting for Senior Citizens Grant

 Personal Specifications

We are looking for an individual with proven strengths in the areas of audit, monitoring, reviewing, reporting and training.

Education Requirements

A minimum of an honours degree in any of the following fields: Finance, Accounting, Business Administration, Commerce (Management), and some courses in any of the functions covered by the position.  A master’s degree and a professional qualification in the outlined functions will have an added advantage individually and in combination.

 Competencies

• Knowledge of DFID, Irish Aid and GoU compliance procedures
• Strong report writing skills
• Capable of building and maintaining effective working relationships with strong focus on meeting deadlines
• Good team worker
• Working knowledge of Audit, Compliance, Procurement, Contracts and Management

 Work Experience

A minimum of 5 years’ experience with a reputable and busy organisation in management of Audit and/or Compliance function.

SEND JOB APPLICATION AND APPROPRIATE CV TO ONE OF THE FOLLOWING ADDRESSES BY 23rd September 2018

Team Leader, MSP, Plot 9, Lourdel Road, Nakasero; email: recruitment@socialprotection.go.ug;  (This Advert has expired)